LE NEWS
Position title: Administrative Officer
Line Manager
Coordination Center of INCIPIT (key reference roles: Administrative Project Manager)
Principal Accountabilities
To provide support to the general activities handled by the INCiPiT Coordinating Center Team, in terms of:
- Financial support and tracking (such as but not limited to: invoicing, finalization of Work Orders, ad hoc contracts, tracking of the administrative activities of the NHs involved in the c4c project/studies)
- Support to the periodical communications with legal and accounting consultants
- Tracking of the agendas of pre-defined meetings/commitments and organization of ad hoc meetings, as per specific Team involvement
- Preparing documentation (e.g. PowerPoint materials) and writing the minutes for different types of meetings
- Distribution of materials to Operative Teams, Study Teams and or Scientific Teams
- Support the activities of INCiPiT, including Working Groups, as requested
- Support the interactions with local INCiPiT referees, also to retrieve specific information.
- Administrative and finance databases management and updating
- Office supply management
- Maintenance of Consortium’s files
Professional Background and Experience
- University Degree
- Minimum of two (II) years of administrative experience (or equivalent training)
- Preferred: experience in science/health-related organisations
Technical Competencies
- Knowledge of accounting and invoicing systems and processes
- Very good Knowledge of the main Office software (Word, Excel, Power Point, etc.)
- Capability to get quick familiarity with CTMSes and databases research dedicated
- Desirable: Experience in the fields of scientific research and clinical trial management
General Competencies
- Professional Knowledge of English, both spoken and written
- Very good organizational skills, ability to manage multiple tasks and meticulous attention to detail
- Very good time management skills
- Very good communication skills
- Advanced ability and attitude on team working ad in particular good capability to work in a matrix environment
Salary
To be discussed during the interview. Benchmarking with the present position as defined in academic organizations is proposed.